See what manual paperwork and data entry costs your shop every year, in dollars and in hours.
Estimate only, for a quick gut-check. Numbers update as you type.
Manual admin is the cost nobody puts on an invoice: re-keying hours, chasing timesheets, copying data between systems, and the back-and-forth it takes to find out where a job stands. It is spread across your whole team in small pieces, so it never shows up as one number, which is exactly why it is easy to ignore.
This calculator turns it into one number. Put in how many people touch admin, roughly how many hours a week each loses to it, and a blended cost per hour, and it shows the yearly total in dollars and in hours, including how many full-time people that adds up to.
The number is usually bigger than owners expect, and most of it is recoverable. Automating intake, data entry and hand-offs is the fastest way to put those hours back into billable work, which is the kind of automation we build around the tools you already use.
Any time spent on work that does not move a job forward: re-entering data, chasing paperwork, copying between systems, manual scheduling, and tracking people down for updates. It is necessary work today, but most of it can be automated.
It multiplies the number of people by the admin hours each loses per week, by a cost per hour, across 52 weeks. The hour total is the same math without the cost, and the full-time equivalent assumes a 2,080-hour work year.
Use a blended cost that reflects loaded pay (wages plus the cost of employing someone) for the people doing the admin. A rough average across office and field staff is fine for an estimate.
Yes. Even a few hours a week per person adds up quickly once you multiply across the team and the year. Smaller shops are often surprised because the time is invisible day to day.
By automating the busywork: intake, data entry, hand-offs and updates flowing automatically instead of by hand. We build that around your existing tools. A free audit shows where the time is going first.
Book a free audit and we'll map exactly where time and money leak out of your jobs, then show you what we'd build, with a fixed cost up front.
Book a free audit